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Rhode Island New Hire Reporting Directory
(888) 870-6461 Ext. 200

Attention All Employers!

Federal and State law requires employers to report newly hired and re-hired employees in Rhode Island to the Rhode Island New Hire Reporting Center. Please use this site to provide you with information about reporting new hires including reporting online and other reporting options!

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Happy New Year from the Rhode Island New Hire Reporting Directory! A new year can lead to company growth and expansions, which can ultimately result in additional hiring opportunities. The Rhode Island New Hire Reporting Directory reminds all employers to report their new hires and rehires within 14 days of their hire date whether they are full-time, part-time, or temporary. Employers who submit reports electronically must report their new hires in two monthly transmissions not more than 12-16 days apart. For more information, visit our FAQs and Reporting Fundamentals pages.

Section 453A(a)(2) of the Social Security Act defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days. Temporary agencies are mandated to report their workers who sign a W-4 form and report to an assignment. Workers only need to be reported once, and they do not need to be reported each time they are placed with a new client. If the worker has a break in service from your agency and a new W-4 form is required, then a new hire report would be necessary.

We highly recommend reporting your new hires electronically, as there are multiple benefits of doing so. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers receive printable confirmation of all new hires reported during a session. For more information on how to report electronically, please refer to the Reporting Fundamentals page or call us at (888) 870-6461 x200. Customer Service Representatives are available to answer questions, discuss reporting options, and provide a walk-through of the website and help with the registration process. Our goal is to make reporting your new hires as simple and quick as possible.

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