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Rhode Island New Hire Reporting Directory
(888) 870-6461 Ext. 200

Attention All Employers!

All employers with business operations in the state of Rhode Island are required to report all newly hired employees who live or work in Rhode Island within fourteen days of the employee's first day on the job. State and federal law require employers to report paid individuals regardless of whether the person is considered an employee by federal tax code standards. Employees who are returning to the payroll after a lapse in pay of sixty calendar days or more must also be reported. Some payroll processing services automatically report newly-hired employees. Meeting the requirements of the state New Hire law is the Employer's responsibility. If you use a payroll processing service, make sure they are sending reports on behalf of your organization.

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Updates

Happy New Year! The Rhode Island New Hire Reporting Directory reminds all employers to report their new hires and rehires within 14 days of their hire date whether they are full-time, part-time, or temporary. Please remember, a rehire is defined as any employee who has had a gap in pay for 60 or more consecutive days. Employers who submit reports electronically must report their new hires in two monthly transmissions not more than 12-16 days apart. For more information, visit our FAQs and Reporting Fundamentals pages.

Have a safe New Year!

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